Privacy Policy according to Art. 13 GDPR

Fulda University of Applied Sciences, Leipziger Straße 123,
36037 Fulda
represented by the President
Prof. Dr. Karim Khakzar

E-mail: praesident(at)hs-fulda.de
Phone: +49 661 9640-1011

The data categories listed below are collected in order to ensure long-term archiving, permanent findability and citability of the posted materials, as well as to exercise the right of secondary publication if necessary.

In order to use alert services, an e-mail address must be provided.

1. Structure of the website

When the pages are accessed, the following data is collected and processed by our processor, the Hessian Library Information System (HEBIS), for the delivery of the website:

• Personal data (date and time of access)
• User agent (browser ID)
• Operating system settings, such as monitor resolution
• Entry and exit pages as well as the length of time spent on the websites
• Accessed files or documents
• (reduced by two bytes) IP address
• Size of the file or document
• HTTP status code (file transferred, file not found, etc.)

The legal basis for the processing is based on Art. 6 (1) (e) GDPR in conjunction with §3 HDSIG in conjunction with §2 (2) HessBiblG, §38 UrhG (right of secondary publication), Art. 28 GDPR.

2. Publication of works

The following metadata must also be processed for publication:

a) To log onto the system:

• Address
• FulDok access data

b) If a document is published (mandatory information marked with **):

• Specification of the FulDok collection in which the document is published**
• Publication type**
• Name of the author**
• ORCID iD
• Information on institutional affiliation
• Title of the work**
• Title translation
• Title addition
• Persistent identifier of the FulDok publication (will be created automatically)
• If applicable, Persistent identifier of the original publication
• Release date of the work**
• Page numbers
• Publisher information
• Free keywords
• DDC categories
• If applicable, link to the original publication
• Language of the work **
• Abstract
• Document version
• If applicable, names of reviewers (for bachelor's and master's theses, dissertations and habilitations)
• Information on parent publication (e.g. journal or book titles, information on year, volume, issue, etc.)
• Series
• If applicable, names of other parties involved (authors, editors)
• Information on project funding
• Terms of use
• If applicable, information on embargo periods
• Information on access status (open access or restricted access)**
• DOI-related publications, if applicable
• If applicable, other identifiers of connected publications
• Information on whether it is a secondary publication
• Any other comments by the user
• If applicable, description of the user
• Full texts**

Please note: All information or data in italics will be published in the repository and will be accessible worldwide.

The above-mentioned personal data is mandatorily processed on the basis of Art. 6 para. 1 lit. b GDPR (contractual relationship). Upon conclusion of the publication contract, you enter into a contractual relationship with the HFD or the HLSB, which grants the HLSB the simple right to make extensive use of materials once uploaded. Within the framework of the publication contract, the deletion or correction of certain data is excluded, as these are necessary for permanent citability and archiving. The legal basis for the voluntarily provided data is Art. 6 (1) (a) GDPR (consent). These services can also be switched off without disadvantages.

3. Right of second publication

For the clarification of secondary publication rights, the following data will be processed:

E-mail addresses of the authors, e-mail correspondence with the publisher and/or congress organisers about a specific or self-written work. This correspondence will only be stored confidentially.

The legal basis is Art. 6 (1) (c) GDPR. The personal data is processed in order to be able to exercise another right (secondary publication right).

4. RSS feeds/ contact forms

The following data is processed for subscribing to RSS feeds or using contact forms:

• E-mail addresses, contents of the enquiry

The legal basis is Art. 6 (1) (a) GDPR (consent). These services can also be switched off without disadvantages or not used at all.

• German National Library (DNB) (if compulsory deposit)
• Scientific search engines
• General search engines
• Users worldwide

• You have the right to obtain information from the university about the data stored about you.
• Due to the extensive granting of rights of use within the framework of the publication agreement, you have no right to rectification or deletion of your personal data once it has been communicated. In exceptional cases, a full text can be blocked, but the associated metadata, annotated, must remain visible to ensure the citability of the posted materials.
• If your data is processed on the basis of consent, you have the right to withdraw your consent, without affecting the lawfulness of the processing carried out on the basis of consent before its withdrawal. Please contact fuldok-hlsb(at)hs-fulda.de.
• You have the right to lodge a complaint with a supervisory authority if you believe that the processing of personal data concerning you violates the law. The supervisory authority in Hesse is the State Commissioner for Data Protection and Freedom of Information Hesse: https://datenschutz.hessen.de